How to add printer to mac?

How to add printer to mac?

How to Add a Printer to Your Mac: A Step-by-Step Guide

Adding a printer to your Mac is a straightforward process that allows you to seamlessly print documents, photos, and other files. Whether you’re using a wired or wireless printer, macOS provides built-in support to help you connect and start printing in no time. Here’s a step-by-step guide to adding a printer to your Mac.

Step 1: Connect the Printer

**Wired Printer:**
1. **Connect the USB Cable:** Plug the USB cable from your printer into an available USB port on your Mac. Modern Macs may require a USB-C to USB adapter.
2. **Power On the Printer:** Ensure your printer is turned on and ready.

**Wireless Printer:**
1. **Network Connection:** Make sure your printer is connected to the same Wi-Fi network as your Mac. Refer to the printer’s manual for instructions on connecting it to Wi-Fi.
2. **Power On the Printer:** Ensure your printer is turned on and connected to the network.

Step 2: Open System Preferences

1. **Apple Menu:** Click on the Apple logo in the top-left corner of your screen.
2. **System Preferences:** Select “System Preferences” from the drop-down menu.

Step 3: Add the Printer

1. **Printers & Scanners:** In the System Preferences window, click on “Printers & Scanners.”
2. **Add Printer:** Click the “+” button below the list of printers on the left side of the window.
3. **Select Your Printer:** In the Add Printer window, you should see your printer listed. Select it. If your printer is not listed, ensure it is properly connected and turned on.

Step 4: Configure the Printer

1. **Printer Name and Location:** You can rename the printer and specify a location if desired.
2. **Use or Print Using:** From the drop-down menu, select the printer driver or use the default driver provided by macOS.
3. **Add Printer:** Click the “Add” button to complete the setup.

Step 5: Print a Test Page

1. **Open a Document:** Open any document, photo, or file you want to print.
2. **Print Command:** Click on “File” in the menu bar and select “Print,” or use the keyboard shortcut Command (?) + P.
3. **Select Printer:** Choose your newly added printer from the list.
4. **Print:** Click “Print” to print a test page and ensure everything is working correctly.

Troubleshooting Tips

1. **Software Updates:** Ensure your macOS and printer drivers are up to date. Go to “System Preferences” > “Software Update” to check for updates.
2. **Restart Devices:** Restart your Mac and printer if the printer is not detected.
3. **Network Issues:** For wireless printers, make sure both your Mac and printer are connected to the same Wi-Fi network. Restart your router if necessary.
4. **Reset Printing System:** If you encounter persistent issues, you can reset the printing system by right-clicking (or Control-clicking) in the “Printers & Scanners” list and selecting “Reset printing system.”


Adding a printer to your Mac is a relatively simple task that can greatly enhance your productivity. By following these steps, you can easily connect a wired or wireless printer and start printing your documents, photos, and other files with ease. Remember to keep your software updated and follow the troubleshooting tips if you encounter any issues. With your printer successfully added, you can enjoy the seamless printing capabilities that macOS offers, making your work or personal tasks more efficient and convenient.