How to set a printer as default?

Setting a default printer ensures that your documents are sent to the printer you use most often without the need to select it each time. This can save time and streamline your printing process, whether you’re working from a desktop, laptop, or mobile device. Here’s a step-by-step guide on how to set a printer as default across different operating systems.

For Windows 10 and 11

1. Open Settings: Click on the Start menu and select the gear icon to open the Settings app.
2. Navigate to Devices: In the Settings window, click on “Devices,” then select “Printers & scanners” from the sidebar.
3. Select Your Printer: You will see a list of printers connected to your computer. Find the printer you want to set as default.
4. Set as Default: Click on the printer name, and a button labeled “Manage” will appear. Click on it, then select “Set as default.” A checkmark will indicate that this printer is now your default option.
5. Optional – Let Windows Manage Your Default Printer: Windows 10 and 11 have a feature that allows the system to automatically set your default printer based on your most recent use. If you want to enable this, go back to the “Printers & scanners” page, and toggle on the “Let Windows manage my default printer” option.

For macOS

1. Open System Preferences: Click on the Apple menu in the top-left corner of your screen and select “System Preferences.”
2. Select Printers & Scanners: In the System Preferences window, click on “Printers & Scanners.”
3. Choose Your Printer: From the list on the left, select the printer you want to set as default.
4. Set Default Printer: Below the list of printers, you’ll see a dropdown menu labeled “Default printer.” Select the printer you want from this dropdown. This will set it as your default printer.

For Mobile Devices

iOS (iPhone and iPad)

1. Open the App: Open the app you want to print from.
2. Select Print: Tap the “Share” icon (a square with an arrow) and then select “Print.”
3. Choose Printer: Tap on “Select Printer” and choose your desired printer. Although you can’t set a default printer on iOS, it will remember the last printer you used within that app.

Android

1. Open Settings: Go to “Settings” on your device.
2. Select Connected Devices: Tap on “Connected devices” or “Devices,” depending on your version.
3. Access Printing Options: Find and select “Printing” or “More connection settings” and then “Printing.”
4. Select Your Printer: Choose the printer you want to set as default. Some Android devices will allow you to set it as the default printer directly from here.

Conclusion

Setting a default printer is a straightforward process that can enhance your productivity and efficiency. By following the steps outlined above for your specific operating system, you can easily designate a printer for your everyday printing needs. Whether you use Windows, macOS, or a mobile device, having a default printer saves time and ensures that your documents are sent to the right place every time you hit the print button. If you frequently change printers, you can also adjust your default settings as needed, ensuring that your printing experience remains smooth and hassle-free.