How to print email in outlook?

Author: May 23, 2024

How to

How to print email in outlook?

Printing an email in Microsoft Outlook is a straightforward task, but it can vary slightly depending on the version of Outlook you are using (desktop, web, or mobile). This article will guide you through the steps for printing emails in different versions of Outlook, ensuring you can always keep a hard copy of important communications when needed.

Printing Emails in Outlook Desktop App

  1. Open Outlook: Launch the Outlook application on your computer.
  2. Select the Email: Navigate to your inbox or the folder containing the email you want to print. Click to open the email.
  3. Access the Print Option:
    • Outlook 2016, 2019, and Microsoft 365:
      1. Click on the “File” tab in the upper-left corner.
      2. Select “Print” from the menu on the left side.
    • Outlook 2013:
      1. Click on the “File” tab.
      2. Choose “Print” from the menu.
  4. Print Settings: In the print settings window, you can choose your printer, adjust the print style (e.g., memo style, table style), and set other preferences like the number of copies.
  5. Print: Once you have configured your settings, click the “Print” button to print your email.

Printing Emails from Outlook Web App

  1. Open Outlook on the Web: Navigate to Outlook.com and log in with your credentials.
  2. Select the Email: Open the email you wish to print by clicking on it.
  3. Access the Print Option:
    • Click on the three-dot menu (ellipsis) located at the top-right corner of the email.
    • Select “Print” from the dropdown menu.
  4. Print Window: A new window or tab will open with a print preview of the email. Here, you can choose your printer and adjust print settings.
  5. Print: Click the “Print” button in the print preview window to print your email.

Printing Emails from Outlook Mobile App

  1. Open Outlook Mobile App: Launch the Outlook app on your mobile device.
  2. Select the Email: Tap to open the email you wish to print.
  3. Access the Print Option:
    • Tap the three-dot menu (ellipsis) or the “More options” icon, usually located at the top-right corner of the email screen.
    • Look for a “Print” option in the menu. (Note: The exact location of this option can vary depending on your device and app version.)
  4. Print Settings: Choose your printer and configure any necessary print settings.
  5. Print: Tap the “Print” button to print your email.

Conclusion

Printing emails from Microsoft Outlook, whether on a desktop, web, or mobile app, is a simple process that ensures you can maintain physical copies of important communications. Each platform provides a user-friendly interface for accessing print options, adjusting settings, and executing the print command. By following the steps outlined for each version, you can easily print emails for record-keeping, sharing, or archiving purposes. As digital correspondence continues to play a crucial role in both personal and professional realms, knowing how to print emails efficiently remains an essential skill.