How to print labels in word?

how to print labels in word

How to Print Labels in Word: A Step-by-Step Guide

In today’s world of organization and efficiency, printing labels in Word can save time and effort, especially when dealing with bulk mailings, file organization, or event invitations. Microsoft Word offers a straightforward process for creating and printing labels, whether you’re using standard label sheets or custom dimensions. In this guide, we’ll walk you through the steps to print labels in Word, ensuring your documents look polished and professional.

Step 1: Open Microsoft Word

Launch Microsoft Word on your computer. Ensure you have the latest version installed to access all features and compatibility options.

Step 2: Access the Labels Feature

  1. Go to the “Mailings” tab on the top menu.
  2. Click on “Labels” in the “Create” group.

Step 3: Select Label Options

  1. In the Labels dialog box, click on the “Options” button.
  2. Choose the label brand from the “Label vendors” dropdown menu. If your label brand is not listed, select “Other/Custom” and enter the label dimensions manually.
  3. Select the product number corresponding to your label sheet from the “Product number” list.
  4. Click “OK” to close the Label Options dialog box.

Step 4: Enter Text

  1. In the Labels dialog box, type the desired text in the “Address” box. This text will appear on all labels.
  2. If you want to use an existing list of addresses, click on “Select Recipients” and choose from your Outlook contacts, an Excel spreadsheet, or type a new list.
  3. If you’re creating a single label, click “New Document” to proceed.

Step 5: Customize Label Layout (Optional)

  1. To customize individual labels, click “New Document” to open a new Word document with your label layout.
  2. Adjust font styles, sizes, and alignment as needed for each label.
  3. Make any other design changes to suit your preferences.

Step 6: Print Labels

  1. Load your label sheets into the printer according to the manufacturer’s instructions.
  2. Go to the “File” tab, then click on “Print.”
  3. Verify the print settings, such as the printer choice and the number of copies.
  4. Click “Print” to start printing your labels.


Printing labels in Word is a convenient and efficient way to create professional-looking documents for various purposes. Whether you’re sending out mailers, organizing files, or labeling products, Word provides the tools you need to design and print labels with ease. By following the step-by-step guide outlined above, you can harness the power of Word to streamline your labeling process and achieve polished results every time. So, next time you’re faced with a labeling task, remember to turn to Microsoft Word for a hassle-free solution.